Product Formats Tab
The "Product Format" tab in the Product Library plays a pivotal role in detailing a product's physical attributes. This includes vital information such as size, packaging, barcode, and product imagery. It's essential to understand that Product Formats seamlessly inherit top-level data from Products, encompassing crucial details such as name, Alcohol By Volume (ABV), and more. Moreover, Purchase Units derive all pertinent information stored in both the Product and Product Format.
Unit Size
The "Unit Size" field denotes the quantity of product in a singular unit. This encompasses the volume of a bottle, the weight of a case of lemons, or the count of individual items, such as straws. Unit Size accommodates three distinct categories of measurement: volume, mass, or count.
Volume: Ideal for liquids like spirits, beer kegs, and wine.
Mass: Typically used for food items that are packaged by weight, such as berries or garnishes.
Count: Tailored for products sold that can be discretely divided, such as a case of lemons or a box of napkins.
For each product, you can input data for all three measurement categories, facilitating seamless conversion between them. However, one must be designated as the primary unit of measurement, which displays when viewing the Product Format throughout Spec.
Packaging Type
The "Packaging Type" field requires a one to two-word description detailing how the product is contained. Examples include bottle, box, jar, jug, carton, and more.
Together, the Unit Size and Packaging Type fields collectively form a comprehensive description of the Product Format, enabling easy differentiation between Formats of the same Product. For instance, "Narragansett 1/2 bbl keg," "Narragansett 12 fl oz can," and "Narragansett 12 fl oz bottle" are distinct Product Formats under the same overarching Product.
UPC (Universal Product Code)
The "UPC" field denotes the Universal Product Code or barcode associated with the Product.
Image
Each Product Format is equipped with its own image, allowing for unique visual representation. This ensures that distinct Product Formats, such as "Budweiser 16 oz can" and "Budweiser 12 fl oz bottle," can feature individualized pictures.
Low Par and High Par
The "Low Par" represents the minimum quantity of units to maintain at all times, prompting reordering when stock falls below this threshold. Conversely, the "High Par" indicates the maximum quantity of units to be held at any given time, aiding in strategic order creation.
Status
The "Status" field determines the visibility of a Product Format in your library, ordering, stock counts, and more. By default, it is set to "Active," but can be changed to "Inactive" for Product Formats that are no longer carried or should be excluded from various views throughout Spec.
Setting a Product Format's status to inactive will also mark all linked Purchase Units as inactive. If the "parent" Product is marked as inactive, this will likewise render the Product Format inactive.